The Problem with “My Documents” in Windows XP
There are two major user experience problems with the way Microsoft implemented the "My Document" folder in Windows XP. The first is a problem of taxonomy and the second is a problem of collation.
Taxonomy Problem:
The "My Documents" folder in Windows XP provides us with an important lesson in how a misguided informational taxonomy can cause major usability problems. As expected, documents (Word, PDF, Excel files, etc) are found within the "My Documents" folder. However, folders entitled "My Music", "My Pictures", "My Videos", and "My Downloads" are also found within the "My Documents" folder. This creates a parent-child relationship between "My Documents" and those sub-folders. This is problematic because videos, music, and pictures are not types of documents. Therefore, there should not be a parent/child relationship between those folders and "My Documents".
Collation Problem:
The second problem is related to collation. Collation is the organization of information (in this case folders and files) into a meaningful order. When viewing lists of folders on a computer the most common type of collation that people utilize is alphabetization. Because the word "My" is appended to the front of the folder names, users are unable to utilize alphabetization to find the folder they’re searching for. For example, the video folder wouldn’t be found listed with other folders that start with the letter "V", rather it would be found under the "M" section. From a user’s perspective, this is unexpected. Unexpected behaviour is very often the cause of usability problems.
The solutions:
The solution to both of these problems is simple. Placing the folders for documents, videos, downloads, and pictures on the same level will solve the taxonomy problem because it will remove the illogical parent-child relationship that existed between "My Documents" and its sub-folders.
Removing the word "My" from the front of the folder names will solve the collation problem because it will allow users to find folders based on the alphabetization of folder names. As you can see in the screenshot below, the software developers of Mac OS X have named its folders correctly.
